Guidelines for Submission of Grant Proposals

The Aldridge Foundation (TMKAF) will entertain grant proposals from Organizations that have been awarded the 501(c)(3) designation by the Internal Revenue Service.

It will be the responsibility of any organization that receives a grant to assure compliance with all Federal and State rulings dealing with non-discrimination, equal opportunity, fairness and safety.

The Aldridge Foundation (TMKAF) will give priority to proposals requesting funds to match funds raised by the agency, either through its own efforts or from another grantor.

Grants are normally for one year only. Continuing programs must be justified annually.

The Aldridge Foundation (TMKAF) will accept the furnishing of administrative services as an in-kind march of funds granted, but will not grant funds for administrative services nor to pay for grant preparation.

Innovative programs that address common problems, show creativity, and that may be replicated in other venues are of particular interest.

Some programs may be partially funded.

At this time, the Aldridge Foundation (TMKAF) will not entertain any proposal for facility construction or repair, debt retirement or endowment, or daily operations.

Procedures for Submission of Proposals

The Aldridge Foundation (TMKAF) operates on a July 01 - June 30 fiscal year. Agencies requesting a grant should submit a concept letter in duplicate no later than April 30. This concept letter of two typewritten pages or less must include:
· Verification of 501 (c) (3) status
· Purpose and goals
· Number of persons to benefit
· Name and qualifications of person(s) responsible
· Amount requested to fund program
· Matching funds and their source
· A program evaluation guideline

This concept letter will be assigned to an Advisory Director for evaluation. If it is deemed to be of interest to The Aldridge Foundation (TMKAF), the requesting agency will be invited to submit a detailed proposal, which must include:
· An itemized budget
· Staff required and qualifications
· Name and position of fiduciary agent
· Agency who will account for expenditure of funds
· Format for final report to include how funds were spent and an evaluation of goal achievement

The detailed proposal should be submitted in eight (8) copies, single spaced, unbound, stapled and printed on one side only of white 8 1/2 X 11 paper (excluding the IRS letter and audit/financial papers).

Detailed Proposals must be postmarked no later than June 01 to be considered at the July meeting. Generally, the concept letter should be submitted at least 90 days prior to anticipated start date of the program.

Organizations receiving grants will be notified within 30 days after board approval.

Post-Grant Requirements

Once a grant has been awarded by the Foundation, the recipient must sign an agreement that outlines the work to be accomplished and the terms or conditions of the award.

The grant recipient may be asked to make interim reports to the Foundation on the project's progress.

At the end of the grant period, the recipient must supply the Foundation with a final evaluation report that includes information on the completion of the project and how funds were spent.